Privacy Notice

AI FIRELABS CIC
Effective date: April 2026
Website: AI Firelabs Website

1. Who We Are

AI FIRELABS CIC is a UK Community Interest Company providing AI skills training, employability support, digital confidence programmes, business support, mentoring, workshops, and funded community learning opportunities.

Registered Office:
71–75 Shelton Street
Covent Garden
London
WC2H 9JQ
United Kingdom

For the purposes of UK data protection law, AI FIRELABS CIC is the Data Controller for the personal information collected through this website and our programmes.

2. The Information We Collect

We may collect and process the following personal data:

Personal Identification Data

• Full name
• Email address
• Telephone number
• Home town or region
• Employment status
• CV or job application materials
• Course enrolment information
• Learning progress records
• Workshop attendance
• Business support enquiries
• Partner organisation details

Special Category / Equality Monitoring Data

For funded programmes, grants, public sector contracts, and social impact reporting, we may request:

• Age range
• Ethnicity
• Disability status
• Benefit status
• Education level
• Employment barriers
• Household income bracket
• Gender
• Caring responsibilities

This data is collected only where required for eligibility, safeguarding, accessibility, or funder reporting.

3. How We Use Your Data

We use personal information to:

• Deliver training programmes and workshops
• Assess eligibility for funded opportunities
• Provide employability and business support
• Track learner progress and outcomes
• Measure social impact and programme effectiveness
• Produce anonymised funder reports
• Improve our services and website experience
• Communicate course updates and opportunities
• Provide mentoring and learner support
• Meet legal, safeguarding, and contractual obligations

4. Legal Basis for Processing

Under UK GDPR, we rely on:

• Consent – marketing, newsletters, optional surveys
• Contract – enrolment, mentoring, funded support delivery
• Legitimate Interests – service improvement and programme administration
• Legal Obligation – safeguarding, fraud prevention, reporting duties
• Public Task / Substantial Public Interest – funded employment and inclusion programmes

5. Funder and Partner Reporting

As a CIC, we deliver programmes with social impact objectives and may receive funding from:

• Local authorities
• DWP / Jobcentre Plus
• Community foundations
• Corporate social value partners
• Grant-making trusts
• Further education providers
• Employment support providers

Where required, we may share aggregated, anonymised, or pseudonymised programme data for:

• learner outcomes
• employment progression
• digital inclusion impact
• workshop attendance
• demographic reach
• community benefit reporting

We do not share personally identifiable data unless required by the programme agreement, safeguarding duties, or explicit consent.

This section is particularly important for funder due diligence.

6. Cookies and Website Analytics

Our website may use cookies and analytics tools to understand:

• visitor numbers
• popular pages
• user journeys
• programme interest
• referral sources
• technical performance

This helps improve accessibility, programme discovery, and conversion performance.

7. How Long We Keep Data

We retain data only as long as necessary:

• Enquiries: 12 months
• Learner records: up to 6 years
• Funded programme evidence: 6–7 years
• Finance records: 6 years
• Safeguarding records: as legally required
• Impact reporting data: retained in anonymised form

8. Your Rights

Under UK GDPR, you have the right to:

• Access your data
• Correct inaccurate data
• Request deletion
• Restrict processing
• Object to processing
• Withdraw consent
• Request portability
• Complain to the ICO

ICO: Information Commissioner’s Office

9. Data Security

We use appropriate organisational and technical safeguards including:

• secure cloud storage
• access controls
• password protection
• encrypted systems where appropriate
• role-based access for staff and partners
• secure learner data handling procedures

10. Contact Us

For privacy questions or data requests, contact:

AI FIRELABS CIC
71–75 Shelton Street
Covent Garden
London
WC2H 9JQ
United Kingdom

Website: Contact AI Firelabs

11. Updates to This Notice

We may update this Privacy Notice from time to time to reflect:

• new funded programmes
• legal changes
• new delivery partners
• website changes
• monitoring and reporting requirements

The latest version will always be published on our website.